Office Records & Information Assistant

Job Description

Applications are invited from suitably qualified and experienced persons to fill the above post which has arisen within the Zimbabwe Gender Commission. Reports to Records And Information Officer.

Duties and Responsibilities

• Handle incoming and outgoing mail and enter into respective register for record keeping and reference purposes.
• Receive .and sign for hand delivered mail to acknowledge receipt for tracking purposes and to deliver to intended recipients on time.
• Receive parcels and forwarding them to the internal messenger for delivery to their destination.
• Develop a filing catalogue to ensure for the smooth and quick retrieval of documents.
• Receive retention period of files and notify respective personnel if their files have reached a retention period to ensure for informed decisions by management.
• Raise IPR to purchase relevant material and stationary for use in efficient and effective filing.
• Record documents dispatched and ask for date of return to ensure for accountability purposes.
• Collect returned documents and check if there are-any pages missing to look out for theft.
• Produce catalogues quarterly to Heads of Departments highlighting status of documents and records i.e. the description of the document, its retention period to ensure informed decisions by the managers.

Qualifications and Experience

• 5 "0" Levels.
• Diploma in Records and information systems or Equivalent.
• 2-3 years' experience Results Focus.
• Customer Service Orientation.

Skills

• Resource Management.
• Computer Literacy.

Other

How to Apply

Applications should submit an application letter accompanied by a detailed Curriculum Vitae and certified accademic and professional certificatesApplications should clearly indicate the post being applied for and should be sent to: