TotalEnergies Marketing Zimbabwe (Private) Limited

Human Resources Administrator

TotalEnergies Marketing Zimbabwe (Private) Limited
Dec. 05, 2023
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Job Description

Applications are invited from suitably qualified and experienced candidates to fill in the above mentioned post.

Duties and Responsibilities

Payroll Processing:

TotalEnergies Marketing Zimbabwe

  • Process monthly payroll timely and accurately using Anael payroll system and capture payroll input for the month.
  • Do computations for payroll input for the month (e.g., long service, relocation, hardship, acting, & VCS allowances for authorization by HRM/MD.
  • Create batch for employees’ salary bank deposits in S2B portal (Standard Chartered Bank)
  • Upload payroll batch into SAP and do reconciliation of SAP and Payroll every month.
  • Pay and prepare statutory returns (PAYE Tax, Pension Fund, NSSA, ZIMDEF, Standards Dev Fund, NEC, Group Life Insurance, CIMAS Medical Aid.
  • Ensure correctness and compliance with statutory levies and taxes
  • Carry out housekeeping and updates of the HRIS and Anael system

Housekeeping of Anael Payroll and Anael RH systems:

  • Initiate RSF tickets for updates of new regulations governing PAYE Tax rates, rates of government statutory levies and creation of new earnings or payroll deductions in Anael Payroll.
  • Initiate RSF tickets for creation and modification of Job positions and system organogram in Anael RH.
  • Allocate job positions to employees in Anael RH.
  • Link new employees created in Anael Payroll to Anael RH through Anael RH environment in payroll.
  • Ensure accurate and up to date Personal Data Management in Anael

Pension Fund, Medical Insurance and Life Assurance:

Total Zimbabwe Pension Fund

  • Coordinate daily activities of the Fund and ensure compliance with the Insurance and Pensions Commission (IPEC) regulations.
  • Submit monthly data (contributions & membership) to Fund Administrators (First Mutual Assurance Company).
  • Arrange Trustees’ meetings in consultation with the Fund Administrators.

Medical Insurance and Life Assurance:

  • Ensure medical aid is paid timeously
  • Assist in issues relating to medical aid and Life Assurance

Property Management:

  • Track and monitor property management contract with the Property Manager for Pegasus House, Company Houses, Pension Fund residential properties under Headquarters regarding rent receivable.


  • Account for rental received for properties under HR.
  • Analyse SAP GL payroll related accounts and assist HRM in the preparation of HR budget.


  • Attend to queries from employees and pensioners relating to payroll and pension fund.
  • Assist in queries and issues relating to AMUNDI share scheme.
  • Oversee the operations of the Canteen and service providers under HR.
  • Take Minutes during hearings of employees with Disciplinary Authority.

HR Returns:

  • Compiles HQ returns (ASR, ISM and other employee payroll related returns as requested by HQ and affiliate finance department).
  • Compile and submit statutory returns (i.e. PAYE monthly P2 form and annual ITF16, ZIMDEF, NSSA, STDS Dev Fund monthly returns).
  • Carry out any other duties as may be assigned by Management.

Qualifications and Experience

  • A Social Science/Human resources degree plus a recognized professional qualification.
  • Certificate of Proficiency in Pension Fund Scheme Trusteeship.
  • Training in Payroll Administration and Tax (PAYE).
  • Minimum of 6 years relevant experience in payroll and pension administration.


How to Apply

Click here to apply

Deadline: 05 December 2023

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TotalEnergies Marketing Zimbabwe (Private) Limited


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