Procurement Officer (x3)

Job Description

Applications are invited from suitably and qualified candidates to apply.

Reports to: Procurement Manager.

Duties and Responsibilities

• Ensures adherence and compliance with the Public Procurement and Disposal of Public Assets Act (Chap 22:23) and the General Regulations (S.I 5 of 2018) to achieve transparency, openness, fairness, competition and value for money:
• Prepares of the Annual procurement and Individual plans in accordance with the Public Procurement and Disposal of PublicAssets Act.
• Advises Head Procurement Management Unit/ Manager on the company's compliance with laws and regulations through the production of detailed reports.
• Advises user departments on appropriate procurement methods.
• Prepares Bidding Documents in compliance with provisions of the Public Procurement and Disposal of Public Assets (PPDPA)Act.
• Designs specifications and the evaluation criteria in liaison with the user departments.
• Manages the bidding processes, including tender adverts, issuing of bidding documents, pre-bid meetings/site visits, tender clarifications and the receiptand tender openings.
• Manages the evaluation of bids in line with the stipulated evaluation criteria.
• Debriefs bidders and any post-qualification negotiations required.
• Prepares contract award recommendations.
• Processes Request for Quotation (RFQs) and ad hoc procurement requirements in line with the annual procurement plan.
• Sources for quotations and making recommendations on the best supplier for goods, services and works on comparative schedules and negotiate prices and terms with suppliers.
• Advises Head Procurement Management Unit/ Manager of market conditions affecting the Supply Chain.
• Furnishes the Head Procurement Management Unit/ Manager with input for formulating, reviewing and updating procurement policies for the organisation.
• Manages frequent/stock-line procurements that are under the Framework Agreements profile.
• Prepares Procurement Returns for submission to PRAZ and other internal reports as assigned.
• Facilitates departmental quality assurance systems and ensuring compliance.
• Prepares of monthly, quarterly and yearly Procurement Reports in line with PRAZ and other internal guidelines.
• Appraises suppliers and evaluates suppliers in accordance with the procurement policy and manual and the net standards.
• Conducts performance appraisals for Procurement Officers.
• Resolves supply chain disputes and conflicts. 

Qualifications and Experience

• A Bachelor's Degree in Procurement Management / Supply Chain Management or equivalent from a recognized institution or Chartered Institute of Procurement & Supply Professional Diploma (GIPS, Level 6).
• Chartered Institute of Procurement & Supply / Zimbabwe Institute of Procurement & Supply membership is an added advantage.
• At least four (4) years' working experience in Public Procurement / Supply Chain field of which two (2) years should have been at supervisory level.  
• Knowledge of Public Procurement and Disposal of Public Assets Act [Cap 22:23] is a distinct advantage
• Clean employment record.
• Clean driver's licence.
• Knowledge of Pastel / SAP is an added advantage.
• Highly computer literate.

Other

How to Apply

Interested qualified candidates should submit their application letters with detailed CVs, copies of academic and professional certificates to: