Program Administration Assistant

Job Description

The Program Administration Assistant provides support to office operations performing a variety of administrative, financial, organizational and logistical support to the PMTCT programme. The Position is based at the Ministry of Health & Child Care, AIDS and TB Unit, Harare.

Duties and Responsibilities

• Participate in the design, development, and implementation of program plans.
• Provide administrative support to the PMTCT programme through working with staff and liaising with MOHCC finance, personnel and policy departments and partners.
• Support preparation of reports and workplans for the PMTCT program
• Assist in the organisation of meetings with different implementing partners of the PMTCT Program e.g., OPHID, NAC, EGPAF, WHO, and UNICEF.
• Establish administrative systems and procedures, e.g., record keeping, transport organisation, logistics, personnel, stores and inventory control.
• Organize procurement and distribution of PMTCT equipment, materials, and supplies and assist in the ordering of office equipment and supplies.
• Advise and assist the provinces/districts in setting up effective administrative arrangements for carrying out their PMTCT programme activities.
• Assist in carrying out the administration of national level programme and training activities, including the preparation, printing and distribution of guidelines and training materials.
• Maintain inventories of all assets and equipment procured in collaboration with the Administration Officer.
• Maintain proper filing and retrieval system ensuring safekeeping of confidential material and other documents belonging to the PMTCT programme.
• Make travel arrangements for local, regional, and international visits for the Coordinator and Program officers.
• Manage and support the PMTCT Coordinator in facilitating interactions with various external partners and scheduling/calendar with both internal and external parties.
• Manage emails and correspondence flow for the Coordinator and other PMTCT program staff as requested ensuring prioritization and effective follow up of activities.

Qualifications and Experience

• A least a degree in Procurement or Supply Chain Management or equivalent.
• At least five (5) years’ experience in a similar position.
• Organisational skills and the ability to meet deadlines.
• High level of numeracy and ability to pay attention to detail.
• Good communication and interpersonal skills.
• Good computer skills in Excel. MS Word, Outlook, and Pastel.

Other

How to Apply

To Apply Use Link: https://www.ophid.org/opportunities/program-administration-assistant/program-administration-assistant

Deadline: 28 February 2023