Program Administration Assistant

Feb. 28, 2023
Share on FacebookShare on TwitterShare on LinkedIn

Job Description

The Program Administration Assistant provides support to office operations performing a variety of administrative, financial, organizational and logistical support to the PMTCT programme. The Position is based at the Ministry of Health & Child Care, AIDS and TB Unit, Harare.

Duties and Responsibilities

  • Participate in the design, development, and implementation of program plans.
  • Provide administrative support to the PMTCT programme through working with staff and liaising with MOHCC finance, personnel and policy departments and partners.
  • Support preparation of reports and workplans for the PMTCT program
  • Assist in the organisation of meetings with different implementing partners of the PMTCT Program e.g., OPHID, NAC, EGPAF, WHO, and UNICEF.
  • Establish administrative systems and procedures, e.g., record keeping, transport organisation, logistics, personnel, stores and inventory control.
  • Organize procurement and distribution of PMTCT equipment, materials, and supplies and assist in the ordering of office equipment and supplies.
  • Advise and assist the provinces/districts in setting up effective administrative arrangements for carrying out their PMTCT programme activities.
  • Assist in carrying out the administration of national level programme and training activities, including the preparation, printing and distribution of guidelines and training materials.
  • Maintain inventories of all assets and equipment procured in collaboration with the Administration Officer.
  • Maintain proper filing and retrieval system ensuring safekeeping of confidential material and other documents belonging to the PMTCT programme.
  • Make travel arrangements for local, regional, and international visits for the Coordinator and Program officers.
  • Manage and support the PMTCT Coordinator in facilitating interactions with various external partners and scheduling/calendar with both internal and external parties.
  • Manage emails and correspondence flow for the Coordinator and other PMTCT program staff as requested ensuring prioritization and effective follow up of activities.

Qualifications and Experience

  • A least a degree in Procurement or Supply Chain Management or equivalent.
  • At least five (5) years’ experience in a similar position.
  • Organisational skills and the ability to meet deadlines.
  • High level of numeracy and ability to pay attention to detail.
  • Good communication and interpersonal skills.
  • Good computer skills in Excel. MS Word, Outlook, and Pastel.


How to Apply

To Apply Use Link: https://www.ophid.org/opportunities/program-administration-assistant/program-administration-assistant

Deadline: 28 February 2023

Generate a Whatsapp Message


OPHID is a Zimbabwean organization that develops & implements approaches towards the provision of quality HIV prevention, care & treatment services.

Address: 20 Cork Rd, Harare

Phone: (024) 2700607

Browse Jobs

Related Jobs

Buy Phones on Credit.