Administration Clerk/ Receptionist (Harare)

Job Description

Reporting to the Projects Manager, the Administration Clerk/ Receptionist will be responsible for carrying out Administration duties including managing the reception desk.

Duties and Responsibilities

• Manning the reception desk.
• Check visitors in and direct or escort them to specific destinations.
• Inform other employees of visitors' arrivals or cancellations.
• Handling inquiries via phone, email and general correspondence.
• Taking messages and ensuring they are passed to the appropriate staff member in time.
• Managing boardroom availability.
• Receiving, sorting, distributing and dispatching mail.
• Recording and maintaining office expenses.
• Handling travel arrangements.
• Coordinating internal and external events.
• Managing office inventory such as stationery, equipment and furniture.
• Overseeing office services like cleaners and maintenance service providers.
• Kitchen staff welfare.
• Maintaining safety and hygiene standards of the reception area.
• Filing duties.

Other specific duties:

• Preparing inspection reports.
• Assisting with quotations sourcing.
• Assisting with payment requisitions preparation.
• Invoicing and sending same to tenants.
• Receipting.
• Receiving walk in clients with properties for sales and letting, then distributing same amongst Property Consultants.

Qualifications and Experience

• At least a degree in Administration or equivalent.
• At least +2 years experience in the same position.
• Clean class 4 driver’s license.

Other

How to Apply

Suitably qualified candidates are required to send their CV together with certified academic certificates to: mmcconsultancy22@gmail.com, clearly indicating the position being applied for on the email subject.