Job Description
The Logistics Assistant is a key member of the CNFA operations team, under the Field Operations Coordinator. S/he will be responsible for coordinating logistics processes.
Location: Lupane with travel within Amalima Loko operational areas.
Duties and Responsibilities
- Coordinate logistics operations, including, material and personnel and provide logistics support to ongoing operations in the consortium
- Ensure that logistics requirements take account of gender-specific needs;
- Assist Field Operations Coordinator to administer day-to-day administrative and operations activities
- Coordinate logistics and procurement activities with the team;
- Prepare reports on material movements and other operational logistics issues,
- Ensure that accurate and complete operations, reporting and internal control systems are functioning and that all relevant records are maintained; maintain orderly files
- Keep abreast of changes in all governmental taxes, duty fees, levies and procedures effecting procurement
- Ensure compliance of procurement rules and procedures in the purchase of goods and services
- Ensure periodic maintenance of all the equipment consulting with divisional heads
- Keep updated records of the administrative activities and institutional documents such as; Policy Guidelines, Certificates, Contracts, Minutes etc…
Assets Management
- Coordinate and keep updated the records of all Operations.
- Follow up on and assure the management of all these contracts
- Timely verifying and keep updated fixed assets/inventory registers which are audit ready. Ensure all have inventory tags.
- Support the allocation and use of equipment in accordance with administration procedures and program needs
- Monitor the maintenance and repairing of the equipment
- Update equipment list and the general asset register and feed into the asset/equipment disposal plan
- Work with asset holders and ensure continuous updating of assets and inventory list, asset tagging and safeguarding to satisfy organisation and donor requirements
- Manage the approved asset movement, monitor, track and update the records accordingly
- Follow-up and oversee that the assets, inventory for all offices are accurate and up to date
- Maintain and update the monthly assets list and organise quarterly assets counts
- Ensure that all electronic assets are properly insured and liaise with the insurance company in case of any claims.
- Perform any other activities as instructed by the Field Operations Coordinator or Operations/Safety Security Manager.
- Maintain audit ready files.
Qualifications and Experience
- Relevant university degree in e.g. Purchasing & Supply, Logistics & Transport with a relevant combination of academic qualifications and experience in areas such as transport or logistic operations/management, supply chain management, etc.
- Clean Class 4 drivers’ licence and class 2 will be a plus.
- At least 5 years NGO and USAID experience in logistics.
Knowledge, Skills and Abilities Requirement
- Defensive driving.
- Good negotiating & interpersonal skills and maintain effective working relationship with partners.
- Excellent communication, planning and organizing skills.
- Ability to work under pressure and with minimal supervision.
- Highly well versed in USAID logistics & procurement regulations.
- Strong interpersonal and communication skills.
- Must be able to maintain confidentiality matters.
- Problem solving and decision-making aptitude.
- Reliable & strong ethics.
- Good negotiating & interpersonal skills and maintain effective working relationship with partners.
- Computer literacy.
- Fluency in spoken and written English is essential. Ability to speak and understand IsiNdebele strongly preferred, other languages spoken in Matabeleland North preferred.
Other
How to Apply
Qualified candidates especially women are encouraged to send their applications. To apply please send cover letter and CV to: recruit@cnfazimbabwe.org with “Logistics Assistant” in the subject line.
Deadline: 24 March 2023
