Senior Secretary

Job Description

Applications are invited from suitably qualified and experienced candidates to fill in the above mentioned postion.

Duties and Responsibilities

• Acts as first point of contact for the Library Department and manages communication, including highly confidential information.
• Planning and diarizing appointments for the Librarian and Deputy Librarian.
• Typing and record keeping.
• Attending to incoming and outgoing telephone calls.
• Receiving papers for meetings and preparing files for the meetings.
• Making arrangements for meeting venues.
• Handling and sorting mail.
• Taking minutes.
• Photocopying and printing documents for the office.
• Performing any other duties as assigned from time to time.

Qualifications and Experience

• A minimum of a National Diploma in Secretarial Studies (HEXCO).
• At least five (5) Ordinary Level Passes including English Language.
• A minimum of three (3) years relevant post qualification experience in a similar position preferably in a Public/Private institution.
• Advanced computer skills including Microsoft Word, Excel, Power Point and Publisher
• Excellent interpersonal and communication skills.
• Good organisation skills.
• Ability to handle confidential matters.
• Excellent attention to detail, including proof reading skills and the ability to maintain a high level of accuracy.
• Candidates must be of mature disposition with initiative, be able to work under pressure with minimum supervision and be proficient in English.

Other

How to Apply

Soft copies in a single continuous PDF file of each of the following: application letter, certified copies of educational and professional certificates, national identity card, birth certificate and curriculum vitae giving full personal particulars including full name, place and date of birth, qualifications and previous employment and experience, present salary, date of availability, telephone number, email address, names and addresses of three referees including email addresses should be sent to: deputy.registrar@gsu.ac.zw or hand delivered to:

The Deputy Registrar